Which ID card printing software is right for your organization? This is an important question that is often just an afterthought for many organizations. But the reality is that choosing the right ID card printing software is just as important as choosing the right ID printer. It will determine how many ID templates you can use, the amount and type of data that can be stored, the encoding solutions you can use, and whether you’ll be able to track visitors or track badge holder access to facility areas. As such, choosing the best ID card printing software for your unique situation is absolutely indispensable.
If you have questions about which ID printing software is the right choice for your organization, please give us a call at (800) 798-3343.
ID Card Software Functionality
To better understand some of the most vital aspects of ID card printing software, let’s take a look at some of the features that this software can have.
- Templates: A very important aspect of choosing the right software is ensuring that it can handle enough ID card templates and can handle the proper amount of template customization. Typically, the larger the organization, the more templates it will need in order to accommodate the various roles (visitors, employees, contractors, etc.). With increase in scale, organizations will also usually need to have more versatility in their templates, such as functionality to add more images and watermarks.
- Database Connectivity: Another consideration with ID card printing software is how many databases the software can utilize. Large organizations may need to integrate more databases for security and tracking purposes, and the software must have the capability to seamlessly integrate such functionality. Smaller organizations rarely need this, and can manage easily with a system that is less robust.
- Record Limits: When it comes to managing employee or visitor records, the inherent limitations in the software are vital. For example, some of the most basic software packages can only handle about 100-200 records. They are a great choice for small organizations with up to 50 – 75 employees – no need to opt for a higher capacity solution. But this wouldn’t work for larger companies, resorts or schools, because the maximum record capacity would be quickly exhausted. Instead, a high-capacity (or even unlimited record capacity) is a much better solution for such organizations.
- Automation: How do you save time with high volume printing? Through the use of automation, of course! ID Edge customers who print large volumes of ID cards on a regular basis can significantly reduce errors and speed up the process with ID card printing software that allows for automated rules to accommodate different situations.
- Biometrics: For advanced implementation, some ID card printing software even has functionality for capturing biometric data. Organizations with high security needs can invest in software that has biometric records functionality and can incorporate biometrics into access permissions and daily operations.
- Batch Printing: If you need to print large batches of ID cards or loyalty cards, make sure your ID card printing software has batching functionality!
- Encoding: Lastly, organizations that need to encode information using magnetic stripes or smart chips will need to invest in software that can handle this process. Of course, the printer must have encoding capability, but the printer is just the machine – the ID card printing software acts like the dashboard and gives you the controls to make the machine do what you need it to do.
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Is ID Card Printing Software Easy to Use?
The short answer is yes. If you have basic experience with computers and software like Microsoft Office, you will have an easy time learning this software. ID Edge also offers installation and training sessions for our customers, to help you seamlessly install the software and learn the best practices for daily operations.
Don’t Choose the Wrong ID Card Printing Software!
The best way to ensure that you select the optimal software for your organization is to speak with a professional. Just give us a call at (800) 798-3343, and one of our expert technicians will help you choose the right software for your needs!